What we do, and why we built it this way

July 27, 2026

Most organizations discover unclaimed property compliance the way you discover a leak: late, and from someone else.

An uncashed payroll check. A credit balance nobody closed. A refund returned by the post office and quietly filed. Individually they are rounding errors. Collectively, and left long enough, they become someone else's property that you are holding, and every state has a law about what you must do next.

The shape of the problem

There are 54 US unclaimed property jurisdictions: fifty states, the District of Columbia, Puerto Rico, Guam and the US Virgin Islands. Every one of them sets its own filing deadline, its own dormancy periods, its own due diligence window, its own notice requirements, its own reporting thresholds, and its own rules about negative reports.

We track eight of those facts for each jurisdiction, which is 432 separate rules, and they move. Legislatures amend them. Agencies reissue guidance. Some states change a date and update the manual months later, or not at all.

Here is the awkward part, and it is why this work so often goes undone:

It is too important to be a side project, and usually not big enough to be anyone's full time job.

A company with property in a dozen states has a real obligation with real penalties attached, and nowhere near enough of it to justify hiring a specialist. So it lands on someone in accounting or treasury who already has a job, gets done from a manual that may be out of date, and quietly slips a year.

That gap is where we come in.

We do that work. Here is how, and where we deliberately differ.

We never touch your money

Not held, not swept, not routed through us. Ever.

Plenty of firms in adjacent corners of this industry take custody, or take a percentage of what they find. We took that off the table at the start, because the moment a compliance advisor has a financial interest in the size of a number, the advice stops being purely about compliance.

Your officer signs every state report. Not us on your behalf. It is your filing, your attestation, and your name, which is the only arrangement where the accountability sits with the person who actually holds the property.

Nothing goes out without a human deciding

We use software heavily. It watches legislation, tracks filing calendars, and drafts the work.

Everything it produces is a draft. Nothing files, nothing mails, nothing publishes without a person reviewing it and choosing to send it. That is not caution about the technology. It is that a filing is a legal statement made by your organization, and a legal statement should have a human behind it who can be asked why.

We can show you how we know

This is the difference that matters most, and it is the least visible.

Ask most compliance providers where a deadline comes from and you will get a date. Ask us and you get the statute section, the date we last read it, and the name of the person who read it.

We keep that record because we learned not to trust the convenient answer. State holder manuals are written for you and easier to read than the law, and they are frequently behind it. We have found published state guidance citing repealed statutes, guidance that expired years ago and is still posted, and portals carrying another state's rules entirely.

So we read the statutes ourselves, we write down what we found and when, and when a state's law moves that record expires and the fact goes back in the queue to be checked again. A jurisdiction we have not confirmed recently is one we will not file to.

That is unglamorous. It is also the only real answer to the question a client should be asking, which is not "what is the deadline" but "how do you know?"

Who we are

Reclaim Logix is a woman-owned business led by Tina Wilcox. We work with organizations that hold other people's money as a byproduct of doing something else entirely: courts, government agencies, healthcare, insurance, financial services, and companies large enough to have payroll and accounts payable running at scale.

We do not provide finder or locator services. We do not handle federal tax information, and we do not touch ERISA plan assets. Those are real lines, drawn on purpose, and they keep the work clean.

Where to start

The honest first step is small. A short conversation about what your organization holds, in which states, and how long it has been sitting there. Most of the time the answer is less alarming than people fear, and the value is in knowing rather than guessing.

If you would like that conversation, we are easy to reach.